The Wynyard Agricultural and Pastoral Society Inc is committed to providing quality services to you and this policy outlines our ongoing obligations to you in respect of how we manage your Personal Information.

We have adopted the Australian Privacy Principles (APPs) contained in the Privacy Act 1988 (Cth) (the Privacy Act). APPs govern the way in which we collect, use, disclose, store, secure and dispose of your Personal Information.

A copy of the Australian Privacy Principles may be obtained from the website of The Office of the Australian Information Commissioner at

What is Personal Information and why we collect it

Personal Information is information or an opinion that identifies an individual. Examples of Personal Information we collect include names, addresses, email addresses and phone numbers.

This Personal Information is obtained in many ways including from our website, by telephone and email and other publicly available sources.

We collect your Personal Information for the primary purpose of providing our services to you, providing information to our clients and marketing. We may also use your Personal Information for secondary purposes closely related to the primary purpose, in circumstances where you would reasonably expect such use or disclosure. You may unsubscribe from our mailing/marketing lists at any time by contacting us in writing.

When we collect Personal Information we will, where appropriate and where possible, explain to you why we are collecting the information and how we plan to use it.

Third Parties

Where reasonable and practicable to do so, we will collect your Personal Information only from you. However, in some circumstances we may be provided with information by third parties. In such a case we will take reasonable steps to ensure that you are made aware of the information provided to us by the third party.

Disclosure of Personal Information

Your Personal Information may be disclosed in several circumstances including the following:

• Third parties where you consent to the use or disclosure; and

• Where required or authorised by law.

Security of Personal Information

Your Personal Information is stored in a manner that reasonably protects it from misuse and loss and from unauthorized access, modification or disclosure.

When your Personal Information is no longer needed for the purpose for which it was obtained, we will take reasonable steps to destroy or permanently de-identify your Personal Information. However, most of the Personal Information is or will be stored in client files which will be kept by us for a minimum of 7 years.

Access to your Personal Information

You may access the Personal Information we hold about you and to update and/or correct it, subject to certain exceptions. If you wish to access your Personal Information, please contact us in writing.

The Wynyard Agricultural and Pastoral Society Inc will not charge any fee for your access request but may charge an administrative fee for providing a copy of your Personal Information.

In order to protect your Personal Information, we may require identification from you before releasing the requested information.

Maintaining the Quality of your Personal Information

It is an important to us that your Personal Information is up to date. We  will  take reasonable steps to make sure that your Personal Information is accurate, complete and up-to-date. If you find that the information we have is not up to date or is inaccurate, please advise us as soon as practicable so we can update our records and ensure we can continue to provide quality services to you.

Policy Updates

This Policy may change from time to time and is available on our website.

Privacy Policy Complaints and Enquiries

If you have any queries or complaints about our Privacy Policy please contact us at:

The Wynyard Agricultural and Pastoral Society Inc

PO Box 303



    1. No one, whether in charge of exhibits or otherwise, will be admitted without a ticket.  One ticket voucher will be emailed to an exhibitor with three animals, two vouchers with seven or more animals. For horses see Horse Schedule.
    2. All exhibits must be the bona fide property of the exhibitor.
    3. The age of horses shall be from 1st August and for Cattle, from 1st July.
    4. Exhibitors must give the correct date of birth of each animal entered where required.
    5. All calves attached to cows shall not exceed the age of nine months.  The date of birth shall be shown on the Entry.
    6. All entries must be made via the Society website on or before the closing date stated on the Schedule.
    7. Professionals cannot enter Section J with other Sections open to all.
    8. All vendor equipment, vehicles,  machinery must be placed in the Showground before 8.30am on the day of the show.
    9. Admission to Industrial Hall for collection of Industrial Exhibits only after 4.00pm.
    10. Judges shall proceed to the Secretary’s Office when the Showgrounds.  Accompanied by the Stewards for the particular Section or Class etc, they shall proceed to examine and decide upon the merits of the exhibits. Their inspection finished, Judges shall sign and give their reports to the Secretary.  Judges awards shall be final, unless a valid objection be raised against the prize takers in their respective classes.
    11. In the event of the Judge considering that any of the Exhibitors have not complied with the conditions of the Show, the Exhibitor may be disqualified. Judges are empowered to withhold the prize in any Class where the exhibit is deemed unworthy.
    12. All protests must be lodged in writing with the Secretary on Show Day within one half hour of the event or prior to 5.00pm.  Protests must be accompanied by a $50.00 deposit.
    13. Protests, disputes or other matters arising at the Show shall be dealt with by the Protest Committee. Should the protest be deemed frivolous, the deposit shall be forfeited.
    14. All horses must be ready to commence jumping at 8.30am and entrants must be ready to parade at 2.15 pm.
    15. The Grand Parade shall commence at 2.15pm. Exhibitors shall parade in such order as shall be directed by the officials in charge. No person will be allowed to remove an exhibit from the Showground before 3.00pm on Saturday without the consent of the Secretary & the appropriate Chief Steward. If exhibits are otherwise removed, then any prize money awarded may be forfeited to the Society.
    16. The Society reserves the right to substitute trophies or vouchers in lieu of cash prizes listed in the Schedules, provided that such trophy or voucher be of equal value to the prize offered. As far as is possible, trophies and vouchers shall be shown in the Schedules.
    17. All animals are to comply with Breed Registration conditions and Breed Association rules. All certificates issued are to accompany animals to the Show and must be produced on demand. All livestock must be NLIS identified in accordance with DPI regulations. Failure to comply will result in the livestock being disqualified forthwith.
    18. Where livestock is entered in the name of a school or a student at that school, the entry must show the name of the owner of the animal. This regulation is not applicable to Handlers Classes.
    19. JOHNNE’S DISEASE. The Society and its Insurers accept no liability whatsoever for any livestock which might be a source of infection or contagion to other livestock entries.
    20. Caprine Arthritis Encephalitis (CAE).  The Society and its Insurers accept no liability whatsoever for any livestock which might be a source of infection or contagion to other livestock entries.
    21. EQUINE INFLUENZA. The Society and its Insurers accept no liability whatsoever for any horse or horses which may be a source of infection or contagion to any other animal nor for any illness which may occur to any horse or horses attending the Wynyard Show. Each and all riders/competitors/owners indemnify the Society, its agents and its Insurers against any liability in relation to any horse which becomes infected with Equine Influenza virus whilst within the confines of the Wynyard Showground, whether competing or not.
    22. The Committee reserves the right to restrict the number of entries per exhibitor should the demand for space warrant restriction. Any such restrictions shall be advised on close of entries.
    23. In the event of any exhibit causing any damage or injury whatsoever, the owner/exhibitor or the person having control thereof, shall indemnify the Society and its Insurers against damages, injuries, costs, expense or liabilities incurred in connection with the same.
    24. These Regulations, together with the conditions printed in the appropriate schedule and the certificates submitted by the owner/exhibitor with the completed entry, are the basis of an exhibitor’s entry into competition at the Wynyard Show.  The exhibitor’s entry and associated documentation  are an agreement between the exhibitor and the Society as to the terms of entry and competition at the Wynyard Show.
    25. All electrical cords and appliances must have a current tag.